I hosted my first op session this week and learned quite a bit. In my excitement I neglected to take any pictures so I can't write about my experiences there however one thing that worked VERY well in my estimation was my car card and waybill system.
First let me say my railroad is a bit unique so my ideas may not work for everyone. I have a terminal switching railroad which is only connected to the outside world via carfloat. In a session a carfloat "arrives" with 15 or so cars from either the Lehigh Valley or Penn Central (I alternate the railroad with each session) and it is the job of the two operating crews to do 3 basic things:
1. Unload/load the carfloat
2. Spot cars as needed at on layout industries
3. Set up outbound cars for the next carfloat
For reference here is a reasonably up to date track diagram which shows my layout where all of this takes place. However in developing my car forwarding system I quickly realized this wasn't the right way to think about what I was trying to do....
For operational purposes, my railroad really looks like. Cars can only travel across my layout in one way:
1. They arrive on a carfloat.
2. They are spotted at an industry on the layout.
3. They leave via a carfloat.
With this in mind I wanted to create a simple way to communicate where my operators needed to get cars. I have a color coding system which allows an operator to quickly tell where a car is going. As an example here are two car cards from my railroad:
To back up the empty car routing printed on the cards I've color coded the cars so that doesn't even need to be read. An empty car routed off layout via the Penn Central are printed on green and anything outbound on the LV floats is on ivory cardstock.
My waybills are also color coded accordingly. The one additional waybill is the gray waybill which denotes a destination on layout. In short, an operator can look at a sorting box full fo car cards and in a few seconds have an idea of what cars needs to go where.
To make this easier to understand, here are a couple of examples (with special thanks to my daughter's Thomas the Tank train table):
NH Boxcar 40511 starts the session sitting on the carfloat. Since the car has a gray waybill (the waybill overrides the routing of the car card) the operators know this car is destined for an on-industry layout. In this case it's Consolidated Commercial Printing, a business who prints advertising inserts.
The CC/WB combination moves across the layout to it's destination
Once the car is spotted and unloaded I remove the waybill from the pocket. My operators now know that this car is ready to be picked up and returned to the Penn Central during the corresponding session. In this situation the only necessary information for my operators to know is contained in the color of the car card. There is no need for them to read anything beyond the reporting marks of the boxcar if they don't want to.
The situation above represents the majority of my car movements which are loads in - empties out. However about 20% of my movements are empties in - loads out. These look a little different to the operator.
DH Boxcar 28009 is sitting a the carfloat at the start of a session. As with the first example above the car arrives with a gray waybill tucked into the car card pocket. The color tells the operator that the car needs to be spotted on the layout. In this case it's going to the transload warehouse with specific spotting instructions listed on the last line.
If you look closely at the last photo you will see a green waybill just peeking out from behind the gray one. After the car is spotted and loaded the green waybill is put in the front of the pocket.
The green waybill lets the operator know that the car is to be routed off layout via the Penn Central; the waybill color trumps the car card color in every case. Again, the operator can quickly tell where the car is going without having to dig too deply into the data printed on the cards.
This system could be applied to larger layouts with multiple towns by color coding the waybills by town, classification yard, or any other way that makes sense to the layout owner. While it is far from prototypical so is a railroad where the operators can't run trains with their eyes closed. On the prototype crews run over the same tracks doing the same jobs day in and day out and don't need to think through their moves. Color coding is an attempt to reduce "thinking time" for operators.
Card Design
My car cards and waybills were created using Easy Model Railroad Inventory. While I don't use all of the functions designed into the program such as the switchlist generator I have to say if nothing else it's a GREAT way to get top notch looking waybills as it looks much better than the hand written Micro Mark cards that I see at a lot of layouts.
I wish there were a few tweaks I could have made to the design of the cars/waybills (i.e. excluding certain data fields so cut down on clutter on the cards) I would still recommend the program without reservation as the support is top notch (the programmer replied to multiple questions very quickly) and the price is right (it's donationware). It's a fantastic addition to the hobby and I would suggest anyone looking to produce car cards should take a look at what is designed.
I printed the cars and waybills on 100lb card stock that I bought at Staples. My layout has about 120 pieces of rolling stock and I was able to get everything printed out using a single 100 page assorted pack which ran about $8.00. I then laminated the waybills at Kinko's for another $10. In the end I think I have great looking car cards at a very reasonable cost.
Thanks for reading!
~rb