Yard
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is this accurate that the Yard Crews classifying and blocking the cars did not have the actual waybills in their hands while switching?
Correct. The Waybills stayed in the yard office, if something happened to the waybill the car would be lost adn they would have to trace back to find the paperwork.
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2) Was it the Yard Clerk that generated the switchlists for the Yard Crews to classify the cars that just came in?
Yes (sorta). The yard clerks generated a "track list", a list of all the cars in the track in their standing order. They would give the track list to the yardmaster, who would mark which track the cars were going to go into. The clerks generated the list and the yardmaster made the switch list.
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3) Were the crews that assembled the trains of various blocks, were they handed a switchlist as well?
Yes.
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how were deadline/cut-off times handled for each train.
The yard would just stop switching to that track or when they finished a particular cut, they would get the lists updated and then generate lists for the trim job to start building the train. The transportation plan would have which connections would make or what the cut off times were or else the yard would have a generic T minus time to start building the train. They had to build it far enough ahead that the carmen would have time to work the air.
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I would like only the Agents, Conductors and Yard Clerks to handle the Waybills. I'm hoping to create a simple (YES SIMPLE) system for the Conductors to turn in the Waybills for an incoming train to the Yard Clerk. The Yard Clerk write out a switchlist for the Yard Crews for that train, and the Yard Clerks will handle preparing the waybills for each outgoing train.
One of the local modelers does that, but the position is the yardmaster. An inbound train hands the waybills to the yardmaster. He writes up a list, then marks it for a switch list and gives it to the switch crew. They give the list back to the yardmaster when they done. The yardmaster "switches" the waybills to match what the crew did, then they yardmaster makes a new track list or updates the track lists. The yardmaster has a "pigeon hole" for each yard track and that he puts the waybills into. As the cars move from track to track the yardmaster moves the waybills from hole to hole. When the time comes to build a train, the yardmaster marks the track lists, hands them to the switch crew, the switch crew switches/doubles the cars and hands the lists back the yardmaster, who "switches" the waybills and then writes out a list of the cars to give to the outbound train crew. It takes 3-4 lists to get a car from inbound to outbound train.
When I first started were weren't using waybills but were using IBM cards. When a train arrived they printed out all the car cards for every car in the train. Then they would feed a stack of car cards in a track into a reader, that generated a track list. The track list would be marked to make a switch list. When the switch list was turned back in, the agent or operator (small station, no yardmaster) would "switch" the car cards in the pigeon holes instead of waybills. By 1985 the IBM cards were gone and we were all computerized. We still had to carry waybills for hazmat shipments but not for non-hazmat. The waybill was still there, just it was virtual, not paper.